Because of the COVID-19 pandemic, this is the first year that we will hold our epic event in July.
This may bring some new challenges, but it will also provide some new opportunities that you can take advantage of when you’re visiting us deep in the heart of Texas. First, here are the details about arranging your travel plans:
Reschedule Your Flight
Many airlines are revising their cancellation and rescheduling policies and waiving fees because of the unusual circumstances. Here is what we found as of April 8:
Per Southwest’s policies, “Southwest Airlines never charges Customers a fee to change or cancel their flight. If a Customer’s plans change, or they decide they no longer want to travel, the funds used to pay for their flight can be applied to future travel – as long as they cancel their flight at least 10 minutes prior to the scheduled departure. The funds are valid for future travel up to one year from the original purchase date and must be used by the individual named on the ticket. More information on policies related to travel funds can be found on Southwest.com. We hope these policies provide our Customers with flexibility and peace of mind as they plan their travel.”
In recognition of the current travel environment, Southwest is extending the expiration date of some travel funds:
Customers’ funds that have expired or will expire between March 1 – June 30, 2020, will now expire June 30, 2021.
Any travel funds created because you cancel a flight between March 1 – June 30, 2020, will expire June 30, 2021.
Check here for more information on Southwest flight refunds.
As of April 8th, American Airlines states that if you:
- Bought your ticket before April 7, 2020, for travel through September 30, 2020, you can rebook without change fees. Includes all AAdvantage® award tickets.
- Buy a new trip March 1 – May 31, 2020, for all future travel, you can also change it a later date without change fees.
Plus, if you have a ticket that is expiring between March 1 and September 30, 2020, the value of your unused ticket can be used for travel through December 31, 2021.
You may owe any difference in ticket price.
Please contact your travel agent for help if you didn’t book directly with American Airlines.
Click here for more information on American Airlines reservation changes or cancellations.
As of April 8, United states it will waive all ticket change fees for flights with original travel dates between March 3rd through April 30th, 2020.
Tickets: For tickets issued March 3 through April 30, 2020, customers will be permitted to change free of charge to a flight of equal or lesser value for travel up to 12 months from the original ticket issue date. If the new flight is priced higher, the customer may change for no fee but must pay the fare difference. If the new flight is priced lower, the customer may change for free but no residual value will be given. If the customer decides to cancel their flight, they can retain the value of the ticket to be applied to a new ticket without fee for travel up to 12 months from the original ticket issue date.
Cancellations: If the customer decides to cancel the flight they booked between March 3 and April 30, 2020, they can retain the value of the ticket to be applied to a new ticket without fee for travel up to 12 months from the original ticket issue date
Fare Validity: This applies to all tickets, all fare types, all destinations, all points-of-sale, all travel dates available for sale, provided ticket number starts with 016.
Minimum Stay: No minimum stay.
Blackout Dates: No blackout dates.
To change your United reservation, you can go to united.com or use our mobile app by selecting “Change flight” to change eligible reservations. You will see what the fare difference is and any change fees when you search for new flights.
Click here for general United FAQ Flight Change/Refund information.
Delta is waiving all change fees for travel impacted by coronavirus. This applies to all domestic and international travel departing in March, April or May 2020, as well as all tickets purchased between March 1 and May 31, 2020.
If your travel is eligible for a waiver, you can move your travel dates and even select a new destination. Your unused ticket will be applied toward your new flight, and in some instances a fare difference will apply. If the new fare is lower, you will receive an eCredit for the difference. If the new fare is higher, the difference will be collected.
For Delta ticketing changes & cancellations due to COVD-19, check here.
General COVID-19 news updates from Delta can be found here.
As of April 8th, Alaska Airlines will be “offering flexible travel options to give our guests peace of mind” including “No change or cancellation fees for travel through May 31, 2020.”
For more details on flexible travel changes and cancellations, click here.
To manage and/or reschedule Alaska Airlines flights, click here.
Due to the ongoing coronavirus situation, JetBlue says that they are waiving change/cancel fees for customers traveling through May 31, 2020.
Customers may rebook their flights for travel through January 4, 2021 online in the Manage Trips section of jetblue.com or contact JetBlue prior to the departure time of their originally scheduled flight.
Fare difference may apply. For cancellations, funds will be issued as a JetBlue Travel Bank Credit, valid for 24 months from date of issuance. JetBlue Vacations bookings will be issued as JetBlue Vacations Credit, valid for 24 months from date of issuance.
You should check on your airline’s website for the latest updates as many carriers have different policies.
Revise Your Hotel Booking
We have spoken to all of the hotels that we recommended, and they have all allowed cancellations and refunds. You should have no problem rescheduling your hotel room if you will be attending in July.
Hotel contact information can be found on our resources page.
Stay Healthy in Austin in July
Austin weather in mid July is a bit hotter than in April (to say the least). Here are a few precautions you should take to stay healthy in the heart of summer in Texas:
Bring a refillable water bottle
Because average temperatures range from the mid 90’s to 100’s, you will get dehydrated. It is especially important to drink more water if you know you will be active.
Dress for the heat
Bring lightweight, breathable clothes. Austin is a very casual town, and activewear is perfect for summer dress.
Don’t overdo it
If you are not used to the heat, be more cautious about your activity level. It is easy to get overheated if you exercise midday. If you do find that you’re getting dangerously hot, stop and rest in the shade.
The best time to work out is early in the morning. Austin has a beautiful hike and bike trail that goes right through the middle of downtown that is perfect for outdoor fitness.
We’re looking forward to seeing you in Austin in July!